Classification Title Clerical
Position Number 00025855
FTE 0.27
Department School of Art and Design
Employment Type Part-Time
Responsibilities

1. provides support to administrators on various administrative/organizational matters.
2. maintains an overview of departmental responsibilities and deadlines, updates, and evaluates departmental policies and operational procedures.
3. completes the final copy of communications and documents for executives/administrators (reviews for appropriate spelling, punctuation, syntax, formats, and modifies as needed); drafts communications for an administrator and develops and distributes as directed.
4. manages and controls confidential documents including personnel, institutional, and historical documents.
5. serves as a liaison between departments and other constituencies and/or between different groups within the department (e.g., between a director and departmental faculty); provides information, assistance, and advice to various constituencies and individuals.
6. assists in planning various aspects of special projects and essential programs, including complex scheduling for meetings/events.
7. coordinates an administrator's schedule (i.e., prioritizes and manages schedules, appointments, meetings and related activities); invites and notifies participants.
8. assists in developing job descriptions for unit staff positions and oversees personnel transactions, searches, and employment.
9. supervises student workers, extra-help, and other employees including assigning work, overseeing the training of new staff, and processing appointment documentation.
10. primary point of contact for any financial or business questions for the Department from outside or inside vendor/customer. Handle all business-related communication within the department. Work with Accounting, Foundation, and Human Resources.
11. prepares paperwork to purchase items via Check requests, purchase requisitions, or PCARD. Delegate the process or approve invoices electronically using "AIR" Accounting software. Process or approve processing of purchase orders and maintain files by fiscal year.
12. Maintain all PeopleSoft reports, budget planning reports, class fee reports, HR funding, summaries, purchase orders, PCARD orders, invoices and check requests for the department. Responsible for all financial files, both paper and electronic. This position has signature authority for all budgets and HR paperwork.
13. Responsible for managing and balancing the budget. Routinely coordinates with CVPA College-level business manager, reviewing expenses or income and periodically advising the Director of all account activities and remaining balances. Check all spending against proper budgets to ensure all bills/POs have been posted and attain the most current balance
14. performs other related duties as assigned.

Working Hours Monday - Friday
Starting Salary $14-16/hour
Required Skills

1. High school graduation or equivalent
2. Any one or any combination from the following categories:

Preferred Qualification
Posting Date 04/22/2024
Closing Date 05/22/2024
Materials
Background Check Required Yes
Special Instructions for Applicants
EEO Statement
Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation
Safety Information

• Read the Annual Safety and Security Report. Contact the Ethics and Compliance Office at 815-753-1649 for a hard copy.
• Read the Fire Safety Report. Contact the Department of Environmental Health and Safety at 815-753-0404 for a hard copy.

Quick Link https://employment.niu.edu/postings/77329