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Clerical

Please see Special Instructions for more details.

Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including the employment dates and duties for all positions held. 
                                 
Current NIU students carrying six or more hours are not eligible for extra help employment. 
 
Employment is contingent upon your passing a satisfactory criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.  

Position Details

Posting Detail Information

Classification Title Clerical
Position Number 00025855
FTE 0.27
Department School of Art and Design
Employment Type Part-Time
Responsibilities
Temporary/Part-time

Perform a variety of essential tasks related to the administration and supervision of departmental work functions and assist in carrying out the administrative functions.
  1. provides support to administrators on various administrative/organizational matters.
  2. maintains an overview of departmental responsibilities and deadlines, updates, and evaluates departmental policies and operational procedures.
  3. completes the final copy of communications and documents for executives/administrators (reviews for appropriate spelling, punctuation, syntax, formats, and modifies as needed); drafts communications for an administrator and develops and distributes as directed.
  4. manages and controls confidential documents including personnel, institutional, and historical documents.
  5. serves as a liaison between departments and other constituencies and/or between different groups within the department (e.g., between a director and departmental faculty); provides information, assistance, and advice to various constituencies and individuals.
  6. assists in planning various aspects of special projects and essential programs, including complex scheduling for meetings/events.
  7. coordinates an administrator’s schedule (i.e., prioritizes and manages schedules, appointments, meetings and related activities); invites and notifies participants.
  8. assists in developing job descriptions for unit staff positions and oversees personnel transactions, searches, and employment.
  9. supervises student workers, extra-help, and other employees including assigning work, overseeing the training of new staff, and processing appointment documentation.
  10. primary point of contact for any financial or business questions for the Department from outside or inside vendor/customer. Handle all business-related communication within the department. Work with Accounting, Foundation, and Human Resources.
  11. prepares paperwork to purchase items via Check requests, purchase requisitions, or PCARD. Delegate the process or approve invoices electronically using “AIR” Accounting software. Process or approve processing of purchase orders and maintain files by fiscal year.
  12. Maintain all PeopleSoft reports, budget planning reports, class fee reports, HR funding, summaries, purchase orders, PCARD orders, invoices and check requests for the department. Responsible for all financial files, both paper and electronic. This position has signature authority for all budgets and HR paperwork.
  13. Responsible for managing and balancing the budget. Routinely coordinates with CVPA College-level business manager, reviewing expenses or income and periodically advising the Director of all account activities and remaining balances. Check all spending against proper budgets to ensure all bills/POs have been posted and attain the most current balance
  14. performs other related duties as assigned.
Working Hours Monday - Friday
Starting Salary $14-16/hour
Required Skills
  1. High school graduation or equivalent
  2. Any one or any combination from the following categories:

A. 60 semester hours or an Associate’s degree in business, finance, accounting or a related field AND four (4) years of progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles

-OR-
B. 90 semester hours or an Associate’s degree in business, finance, accounting or a related AND three (3) years of progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles

-OR-
C. 120 semester hours or a Bachelor’s degree in business, finance, accounting or a related field AND two (2) years of progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles

-OR-

D. Master’s degree or higher in business, finance, accounting or a related field AND one (1) year of progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles

-OR-

E. Five (5) years of progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles
Preferred Qualification
Working knowledge of Excel and Word.
Some accounting experience or college accounting courses.
Posting Date 04/22/2024
Closing Date 05/22/2024
Materials
Background Check Required Yes
Special Instructions for Applicants
Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including the employment dates and duties for all positions held.

Current NIU students carrying six or more hours are not eligible for extra help employment.
Employment is contingent upon your passing a satisfactory criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
EEO Statement
In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, ethnicity, color, national origin, ancestry, sex, religion, age, disability (physical and mental), marital status, veteran status, sexual orientation, gender (identity and expression), political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:


Ethics and Compliance Officer, Title IX Coordinator
Health Services Building Room 230
TitleIXCoordinator@niu.edu
815-753-5560
Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
ADA Accommodation
NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form. For further assistance, please contact the office of Affirmative Action and Equal Opportunity (AAEO) at ada@niu.edu.
Safety Information
NIU provides annual reports on campus security and fire safety.
Quick Link https://employment.niu.edu/postings/77329

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume/Curriculum Vitae
  2. Cover Letter
  3. Transcripts (unofficial with official required at hire)
  4. List of References
Optional Documents