Schedule Weekly Hours:

Gundersen Health System is seeking a highly organized and detail-oriented Accounts Payable Specialist to join our team! In this position, you'll play a vital role preparing, auditing, processing and disbursement of vendor and employee payments contributing directly to the efficient operation our our hospital.

What's Available:

• Fulltime, 80 hours biweekly (1.0 FTE)

• Schedule: Monday-Friday 8:00am-4:30pm

• Location: Onalaska, Wisconsin Support Services Building; eligible for a hybrid schedule after training. After training, would require at least 2 days a week onsite each week.

• Starting pay of $19.00/hr and up, based on your years of experience

What You'll Need:

• Associate degree in Accounting or a related field

• 2 years in the accounts payable or closely related function

• Excellent organizational skills and a meticulous attention to detail

• Strong ability to prioritize tasks, manage multiple deadlines

• Ability to maintain confidentiality and discretion in handling financial information

In addition to this meaningful and important work, we offer a competitive benefits package:

Are you looking for a rewarding career in a fast-paced healthcare environment? If so, we want to hear from you -- Apply Today!

Responsible for preparing, auditing, processing and disbursement of vendor and employee payments in an automated, optical character recognition and accounts payable system. Ensures appropriate level of approval in accordance with corporate policy, validate supporting documentation, interprets corporate policy, and government regulation. Reviews and ensures accurate computation of vendor discounts, tax payment or tax withholding, employee reimbursement pay, travel pay and interprets corporate policies and government regulations affecting payments. Ensures W9 and 1099s are compliant, reported timely and appropriately to federal agencies. Collaborates closely with vendors, Purchasing, Logistics, and Accounting. Is responsible for managing good credit and payment relations with all of the system's vendors. Compiles periodic and special accounts payable reports. Make recommendations on process improvements as needed

Major Responsibilities:

1. Responsible for accurate account coding provided to ensure disbursements are accurately assigned to the proper general ledger expense category. Interpret and understand the organizations chart of accounts, capital expenditure criteria, and corporate policy stances.

2. Validate and create all new all vendor master records in accordance with corporate policy in Lawson, requesting and assessing W9 forms and required support documents, to establish the correct legal payment name, federal taxpayer identification number, address, payment terms, reportable income codes, payment options, etc. This includes the initial set-up of the vendor master subset record used by Purchasing for the issuance of purchase orders and location codes for all GHS.

3. Collaborates with vendors, Purchasing, Logistics, Accounting, and GHS departments on a daily basis to resolve discrepancies in pricing, receipts, general ledger coding, or payment approval. On a weekly basis, analyze and coordinate with Purchasing and/or Logistics, regarding the resolution of outstanding PO cost messages, buyer's messages, receiver holds, or similar invoice problems. On a monthly basis, analyze and coordinate the resolution of open items on vendor statement, returns report, vendor credit balances, etc. Involves both electronic messaging and other follow-up approaches.

4. Analyze and correct all types of errors related to invoices and invoice processing.

5. Manage AP email in box to include ensuring all invoices are moved into the processing workflow and other email distributed appropriately.

6. Reconcile monthly assigned vendor accounts, and electronic payments, supported by appropriate research or analysis, for manager, accounting. Investigate, resolve differences and make corrections in applicable system.

7. Interprets sales tax laws, federal excise tax laws, 1099 federal IRS reporting requirements, and applies technical knowledge to ensure taxes are appropriately paid or withheld. Prepare timely, accurate, appropriate 1099 IRS reporting ensuring federal requirements are met. Ensures sales tax exemption forms where required are issued.

8. Investigate, resolve and respond to inquires, and or notices from IRS related to 1099 reporting.

9. Manage CME/Purchasing card accounts with appropriate limitations, availability, and payments. Communicate and train CME/Purchasing card recipients on process and procedures in accordance with corporate policies and procedures.

10. Participates in system upgrades, new application implementations, system patches, process improvement, system integration, and system testing projects. Works with appropriate resources to develop and implement automation of A/P processes along with identifying issues and recommending solutions.

11. Document procedures related to processes unique to individual areas of responsibility.

12. Provide high level of customer service by promptly and accurately answering accounts payable questions both internal and external to the organization.

13. Assists department with special projects as needed.

Education and Learning:

REQUIRED Associate degree in Accounting or a related field

DESIRED Bachelor's degree in Accounting or a related field

Work Experience:

REQUIRED 2 years in the accounts payable or closely related function.

DESIRED 3-4 years in automated accounts payable system combined with practical accounting applications.

License and Certifications:

DESIRED Accredited Payables Specialist (APS) Certified Accounts Payable Professional (CAPP)

Age Specific Population Served:

Nonage Specific (N/A)

OSHA Category:

Category III - No employees in this job title have a reasonably anticipated risk of occupational exposure to blood and/or other potentially infectious materials.

Environmental Conditions:

Not substantially exposed to adverse environmental conditions (as in typical office or administrative work).

Physical Requirements/Demands Of The Position:

Sitting Continually (67-100% or 8 hours)

Static Standing Occasionally (6-33% or 3 hours)

Walking/Standing Occasionally (6-33% or 3 hours)

Stooping/Bending Rarely (1-5% or .5 hours)

Squatting Rarely (1-5% or .5 hours)

Kneeling/Half Kneel Rarely (1-5% or .5 hours)

Climbing Stair Rarely (1-5% or .5 hours)

Reaching - Shoulder Level Rarely (1-5% or .5 hours)

Reaching - Below Shoulder Frequently (34-66% or 5.5 hours)

Reaching - Above Shoulder Rarely (1-5% or .5 hours)

Repetitive Actions - Fine Manipulation Continually (67-100% or 8 hours)

Lifting - Floor to Waist Rarely (1-5% or .5 hours) Number of lbs 0-25

Lifting - Waist to Overhead Rarely (1-5% or .5 hours) Number of lbs 0-25

Lifting - Other Rarely (1-5% or .5 hours) Number of lbs 0-25

Carrying - Short Carry Rarely (1-5% or .5 hours) Number of lbs 0-25

Carrying - Right Carry Rarely (1-5% or .5 hours) Number of lbs 0-25

Carrying - Left Carry Rarely (1-5% or .5 hours) Number of lbs 0-25

Push/Pull (Static Force) Rarely (1-5% or .5 hours) Number of lbs 0-25

If you need assistance with any portion of the application or have questions about the position, please contact HR-Recruitment@gundersenhealth.org or call 608-775-0267

Equal Opportunity Employer