The College of Engineering (CoE) Academic Affairs unit seeks a Graduate Success and Engagement Manager to join the Graduate Affairs team. This position will support a variety of graduate student experience programming. This position has specific responsibility for managing the Graduate Engineering Research Scholars (GERS) program, a fellowship program designed to offer underrepresented graduate students a support network of peers and opportunities. The Graduate Success and Engagement Manager will develop and implement programs for current GERS students to come together throughout their graduate school career for a range of social, academic, professional development and research related activities. Additionally, this position will manage the GERS budget and other administrative tasks that support recruitment, engagement, and retention of students.

The Graduate Success and Engagement Manager is also responsible for managing recruitment efforts for the GERS Program, which currently include Summer Undergraduate Research Experiences (SURE) and Opportunities in Engineering Conference. These opportunities invite prospective students to visit our campus and college to explore our graduate programs, network with current students, engage with faculty, conduct research, and participate in social activities.

Academic Affairs is a diverse and vibrant unit that includes academic advising, tutoring, career services, student leadership, student engagement, student outreach and recruitment, scholarships, and student wellness. The academic affairs unit has a deep commitment to an inclusion environment and strives to provide outstanding service to the college's students by embracing such values.

• 10% Serves as the liaison to internal and external stakeholder groups to identify and maintain academic program-related partnerships
• 5% Identifies, proposes, and implements new or revised unit operational policies and procedures to comply with regulations, institutional policies, and academic program objectives
• 10% Evaluates existing academic program strategy and makes recommendations to unit leadership for program enhancement
• 15% May manage the unit budget and approve unit expenditures
• 20% Assists stakeholders with preparing and/or maintaining documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements
• 15% Provides full service advising resources and services, provides information about educational options and academic requirements, and communicates directly with students regarding all aspects of the advising process
• 5% Manages degree programs and/or certificates, high impact practice programming and events, and curriculum development and implementation
• 10% Ensures inclusion, diversity and equity is central in all activities and initiatives; engages in practices that build inclusive teams and promotes environments that are welcoming and inclusive
• 10% Provides ongoing holistic support, both in individual appointments and collectively in group settings, to foster the actualization of a student's academic, service, personal, and career goals

• Develop, coordinate, and implement professional development resources and events for graduate scholars
• Develop, coordinate, and facilitate community activities for graduate scholars
• Provide support and advising of program scholars. Meet individually with scholars regarding degree progress and academic progress, assist scholars with problem-solving and crisis intervention
• Maintain accurate records of student progress reports
• Administer fellowship awards, which includes preparing materials, forms, and letters
• Prepare and publish printed and online materials and resources
• Manage website and database and maintain files and archival information
• Assist with data reports related to recruitment, retention, and professional development
• Develop, plan, and coordinate recruiting events. Meet with prospective students and serve as resource contact for prospective students
• Develop and maintain strong working relationship with diversity offices among schools and colleges on campus
• Manages the response, support, and advocacy for graduate students while continuously improving the student experience and overall graduate program
• Oversees programming, services, and events to promote professional development and academic success
• Provides comprehensive services promoting graduate student success, retention, and degree completion

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Required
Bachelor's Degree

Graduate Degree preferred

Required Qualifications
- 3 years required, 5 years preferred, of professional or graduate experience working with students of multicultural backgrounds (e.g., working with students from multicultural backgrounds in the area of: academic affairs, advising, or teaching, etc.).
- Familiarity with graduate academic programs. Examples include: experience in an academic or STEM-related role; graduate student advising; graduate student support; previous graduate school experience or supporting multicultural programming.
- Demonstrated experience efficiently managing multiple tasks with multiple deadlines (organizing, prioritizing, identifying and solving problems; consistently meeting deadlines; attention to detail; accuracy, etc.)
- Demonstrated experience supporting a welcoming environment for students of all backgrounds (e.g., engagement, safety, connectedness, support, etc.)
- Experience helping students achieve personal and academic success (e.g., connecting students with resources; academic advising and mentoring, etc.)
- Experience collaborating with a variety of stakeholders that include, students, staff, faculty, division and cross campus partners
- Experience taking initiative and independently managing multiple activities and day-to-day operations, including setting expectations and goals
- Experience managing medium size (50-200) events and programs

Preferred Qualifications:
- Experience with word processing, email, spreadsheets, and database software to organize information, create mail merges, manage data, and perform basic analyses (Microsoft Office Suite, Google, etc.)
- Experience providing administrative and/or programmatic support to someone in a leadership role or to a team (e.g., coordinates schedules; prepares and submits reports; manages information electronically; assists with event planning/activities; liaison to internal and external partners; budget coordination)
- Experience monitoring and evaluating program success
- Experience engaging and recruiting prospective graduate students and analyzing recruitment efforts

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Ongoing/Renewable

Minimum $60,000 ANNUAL (12 months)
Depending on Qualifications
This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf.

Eligible for remote work - eligible for one day remote after completion of a training period.

Position will require occasional evening and weekend hours during the academic year.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

Please click on the "Apply Now" button to start the application process. Applicants will be asked to upload a resume and cover letter. Please outline relevant experiences and qualifications as it pertains to the required and preferred qualifications noted in this job description.

Don't feel you meet every qualification? At the College of Engineering, we are dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your past experience doesn't align perfectly with every qualification, we still encourage you to apply.

Beth Brandl
beth.brandl@wisc.edu
608-262-5270
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Academic Program Manager(AE024)

A19-COLLEGE OF ENGINEERING/ACAD AFFRS/GRAD STU SERV

Academic Staff-Renewable

298359-AS