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The Administrative Assistant will work under general supervision, reporting to the Client Services
Administrative Supervisor. This position will provide administrative support to multiple research
projects. The work requires task management, attention to detail, accuracy, the ability to work with a diverse audience including principal investigators, project managers, business office staff,
students, partners within the School of Education, and external parties such as state agencies or
MMSD school district contacts. This role requires excellent communication skills, the ability to handle a variety of assignments, and the desire to provide excellent customer service to WCER projects and partners.
- 40% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
- 35% Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums
- 15% Prepares and audits complex records, edits documents, and reviews work done by others
- 5% Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
- 5% Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Required
H.S. Diploma
Required skills/experience:
* Skilled in the effective use of Microsoft Office software
* Knowledge of various collaborative online platforms, including UW Box, Google suite and MS Teams
* Experience with face-to-face and online meeting and event planning
* Experience with data entry, management, and tracking
* Excellent verbal and written communication skills to effectively engage at all levels of the
organization
* Excellent attention to detail
* Ability to work independently and collaboratively within teams
* Highly self-motivated and proactive in problem resolution
* Strong prioritization of tasks and time management to meet competing deadlines
Preferred knowledge, skills, experience:
* Knowledge of UW policies/procedures related to travel
* Prior experience with purchasing and procurement cards
* Customer service/Hospitality skills
Schedule will be determined during the interview process.
Work Type:Full Time: 100%
It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.
Ongoing/Renewable
Salary:Minimum $24.00 HOURLY
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.
The Wisconsin Center for Education Research (WCER), established in 1964, is one of the first, most productive, and largest university-based education research and development centers in the world. WCER's researchers and staff work to make teaching and learning as effective as possible for all ages and all people.
WCER's mission is to improve educational outcomes for diverse student populations, impact education practice positively and foster collaborations among academic disciplines and practitioners. To this end, our center helps scholars and practitioners develop, submit, conduct, and share grant-funded education research.
At WCER, all employees share five fundamental organization values to guide the purpose and quality of our work and interactions within ourselves and our outside stakeholders. The values that the work and people of WCER strive to uphold are:
- Innovation and Excellence. Continuous improvement is a driver for excellence. We innovate and improve in our work to advance education through leading research and development.
- Equitable Education. Equitable education is essential to a healthy society. We aim to reverse imbalances and injustices in education through our work.
- Affirming and Increasing Diversity. Individual differences and group diversity inspire creative and equitable outcomes. We actively affirm and seek to increase such diversity in our center.
- Healthy Workplace. The well-being of our workplace enhances success for all. We commit to a workplace based on mutual respect and transparency.
- Partnering Across Differences. Diverse backgrounds and expertise improve the quality of our work. We collaborate across disciplines, methodologies, organizations, and communities to strengthen our research and development outcomes.
If you need to request an accommodation because of a disability during the recruitment process, please email education-HR.DDR@education.wisc.edu and one of our Division Disability Representatives will contact you. More information can also be found at https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/.
Please click on the "Apply Now" button to start the application process. As part of the application process, you will be required to submit:
- A cover letter addressed to Maria Huckleberry describing how your experience and qualifications meet the requirements of this position
- A current resume
- A list with the contact information of at least three professional references
A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment.
Becky Ohan
bsohan@wisc.edu
608-262-5158
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Administrative Assistant III(AD003)
Department(s):A17-SCHOOL OF EDUCATION/WCER
Employment Class:University Staff-Ongoing
Job Number:298721-CP
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.