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We seek a Facilities Associate Director who is highly organized and a self-starter to join our Facilities team at UW-Madison, School of Medicine and Public Health (SMPH). The SMPH Department of Physical Facilities is a full-spectrum service organization that builds, maintains, and operates the physical environment of the SMPH campus in support of the university's education, research, clinical research, and outreach activities. SMPH Facilities works behind the scenes to coordinate campus planning, manage design and construction, maintain, and operate buildings and grounds, supply utility services, ensure health and safety, and provide parking and transportation services.
The School of Medicine and Public Health Facilities Group supports and maintains SMPH facilities. This position is directly responsible for operational oversight of programs for various buildings, complex maintenance and repair, construction, and infrastructure initiatives by effectively utilizing resources within all facilities, including spaces leased by SMPH. It collaborates with UW-Madison, UW Systems, and UW Health to provide engineering support and identify and plan short- and long-term operations and capital projects. The Facilities Associate Director will lead construction and infrastructure implementation under the direction of the SMPH Facilities Director.
The incumbent will contribute to the coordinated planning environment within SMPH Facilities. The main priorities will be direct supervision in managing SMPH building maintenance programs and collaborating with units to administer all operational and capital construction plans aligning with UW-Madison and SMPH strategic priorities and the overall campus facilities framework.
The Facilities Associate Director will work with the SMPH design team and facilities building management operations team to propose solutions, and coordinate space preparation, construction, and relocation details as needed. This position will engage in operational and capital project requests from start to finish. This position is the liaison with UW-Madison Facilities Planning and Management (FP&M), UW Health, and leased site staff and contract services. It will represent the SMPH in a respectful, timely, and professional manner.
- 10% Develops priorities and implementation strategies for creating custodial and maintenance standards, schedules, and labor requirements for routine and emergency repairs, housekeeping, preventative maintenance programs, grounds work, warehouse functions, renovations, and capital improvement projects
- 10% Directs the planning and scheduling of building maintenance and remodeling activities, incorporating operational requirements and priorities
- 20% Develops and fosters a working relationship with university and state professional architects and engineers, project managers, building construction superintendents, and outside contractors while representing staff and residents
- 10% Provides operational and strategic guidance to staff
- 10% Determines and directs standards for routine and preventative work orders, warehouse/purchasing tracking, building and grounds projects, and use of automated maintenance
- 10% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
- 10% Reviews work place health and safety expectations with employees and provides instruction as needed
- 5% Assists in safety, security, and associated training and communication, including continuation of operations planning School wide
- 5% Serves as the unit liaison to internal and external stakeholder groups, providing organizational information to ensure timely and safe transitioning of maintenance work orders, construction or remodeling projects
- 5% Manages all loading dock and mail operations, research freezer facilities, a freezer alarm system, 24 hour on-call tracking, text alert, and a work order management system
- 5% Serves as a resource for and works closely with the Facility Director regarding all SMPH Facilities
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Preferred
Bachelor's Degree
Required:
- Minimum five years of experience managing facility maintenance and construction projects within a team environment
- Prior experience with facility building maintenance construction and project management, including knowledge of building infrastructure, technology, mechanical, electrical, plumbing, and automation
- Knowledge of the administrative structure and functional requirements of facilities in higher education, including outpatient clinical, teaching, and research facilities with wet lab and animal facilities
- Understanding of contemporary technical maintenance practices and techniques. Knowledge of building systems operations, including Heating, Ventilation, and Air Conditioning (HVAC), refrigeration, steam and chilled water distribution, electrical, plumbing, building materials, building automation, and security systems
- Advanced understanding and experience with construction procurement methods and processes, including project phases (programming, schematic design, design development, construction documents, and project closeout
- Prior experience working with various design professionals and contractors, including architects, engineers, interior designers, and all trades
- Excellent written and oral communication skills to develop and maintain cohesive and comprehensive professional relationships with various stakeholders and design professionals; and to effectively distribute complex information clearly and concisely
- Skill and commitment to providing quality customer service
- Excellent organizational skills, attention to detail, ability to handle sensitive information, and ability to work independently and in a team setting
- Ability to interact and manager complex sequential projects, and align programmatic needs with strategic priorities for multiple stakeholders and facilities professionals
Preferred:
- Prior experience supervising various design professionals, project managers, contractors, and all trade professionals on a variety of facilities-based construction projects within a team environment
Full Time: 100%
It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.
Ongoing/Renewable
Salary:Minimum $85,000 ANNUAL (12 months)
Depending on Qualifications
The starting salary for the position is $85,000 but is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).
SMPH Academic Staff Benefits flyer: (https://uwmadison.box.com/s/r50myohfvfd15bqltljn0g4laubuz7t0)
The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.
The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.
To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.
Contact:Cody Roekle
croekle@wisc.edu
608-263-7676
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Facilities Associate Director(FP082)
Department(s):A53-MEDICAL SCHOOL/ADMIN/PHYSICAL FACILITIES
Employment Class:Academic Staff-Renewable
Job Number:298042-AS
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.