Morgan, Lewis & Bockius LLP, one of the world's leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire an Administrative Assistant - Investment Company Services, reporting to the Director - Investment Company Services. The Administrative Assistant will be responsible for providing a broad range of administrative and production support to our firm's Investment Management practice group, with an emphasis on superior client service.

This position will reside in the Philadelphia office with a hybrid in-office/remote working schedule.

Responsibilities:

General administrative assistance

• Maintains individual and event calendars.

• Coordinates with Billing department on the processing, transmittal and tracking of invoices. Assists with review and processing of pro formas.

• Schedules meetings, interviews, and coordinates all associated arrangements (i.e., conference rooms, invitations, food and beverages, etc.).

• Makes travel arrangements and schedules related activities.

• Responds to inquiries and resolves questions/problems surrounding administrative issues.

• Creates, edits and proofreads correspondence, memoranda, reports and other general communication.

• Arranges audio and video conferences (e.g., conference calls and meetings with multiple participants in multiple offices/time zones).

• Provides administrative support to various projects or departmental teams, as requested.

• Handle incoming paper and electronic mail.

• Assisting with reporting of formalities to clients.

• Continuously audit, update, and maintain administrative standard processes and iManage files.

• Other duties as assigned.

Departmental process improvement assistance

• Develops and maintains a system for tracking matters that require future attention.

• Assists with development of and maintains databases and processes to manage efficiencies in department across all the Firm.

• Prioritizes tasks and ensures deadlines are met.

• Handles confidential information discreetly.

• Maintains cooperative working relationships within office and Firm departments and practice groups; fosters positive working environment.

• Responds to management, attorney, client, staff, and vendor inquiries.

Education and Experience:

• Associate's degree (A.A.) or equivalent from two-year college or technical school, and 1-2 years of related experience; or equivalent combination of education and experience.

• Professional services, especially law firm, industry experience a plus.

• Demonstrated proficiency in Microsoft Excel, Outlook, Teams, and PowerPoint, as well as WebEx

#LI-Hybrid

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

Morgan Lewis & Bockius LLP is also an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

If you are interested in applying for employment with Morgan Lewis and need special assistance or an accommodation to use our website or to apply for a position, please call or email the following contacts:

• Professional Staff positions - 1.888.534.5003 / talent.acquisition@morganlewis.com

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at talent.acquisition@morganlewis.com.