Date: Apr 25, 2024
Location: Lexington, MA, US
Company: MIT Lincoln Laboratory
The Mission Assurance and Program Management Offices are located in the Director's Office. The objective of the Mission Assurance Office (MAO) is to partner with program teams, Divisions, Groups, and Departments to collaboratively achieve mission success. The objective of the Program Management Office (PMO) is to provide direct support to the Laboratory's most complex prototyping efforts.
Job Description:
This position will provide senior level administrative support to the Office Heads of MAO and PMO. The primary responsibilities are to manage multiple complex office schedules/calendars, coordinate meetings, and support 35 staff members within the two offices. Must ensure smooth coordination and management of all administrative activities for these offices. This will also include regular interaction with all levels of Laboratory leadership, sponsors, and vendors.
There are special projects that require a certain level of focus and review, and will need to prioritize time-critical matters. Will assist both groups with collecting, analyzing, and creating data reports.
Will plan special events and annual strategic offsite meetings, and will arrange travel for all staff members using Concur, process expense reports, and reimbursement vouchers.
Will be expected to utilize all available Laboratory administrative procedures, resources, and services to accomplish tasks as needed and will schedule candidate interviews and coordinate onboarding activities as well.
Will order supplies, enter and track purchase orders via SRM, make PCard purchases with budget authority limitations, submit ship orders and coordinate personnel moves.
Responsible for the coordination, planning, and execution of the annual Prototyping of Complex Systems Course and the Managing Advanced Technology Development Courses sponsored by the PMO and the annual Level 1 Program Offsite Meeting sponsored by the MAO.
Will be responsible for the configuration management of SharePoint and serve as the content owner for the MAO and PMO websites. Will help drive continuous improvement of forms, templates, and guides that will enable standard work documents.
Will serve as the Organizational Training Rep (OTR) for the groups and maintain registrar activities for Level 1 program training groups.
This position will require interaction with the business manager currently assigned to both offices. Other duties as assigned.
Requirements:
At MIT Lincoln Laboratory, our exceptional career opportunities include many outstanding benefits to help you stay healthy, feel supported, and enjoy a fulfilling work-life balance. Benefits offered to employees include:
for more information. As an employee of MIT, you can also take advantage of.
Selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret level DoD security clearance.
MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.
Requisition ID: 41111
Nearest Major Market: Boston
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