Join our administrative team in the Department of Obstetrics and Gynecology as a Medical Program Assistant. Our department of physicians, advanced practice providers, researchers, trainees, and staff are unified in leading reproductive health forward. The Medical Program Assistant provides administrative support to faculty and staff including managing calendars, coordinating meetings requests, assisting new patients, and supporting clinical and administrative projects.

• 20% Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring
• 20% Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff
• 35% Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports
• 5% Serves as the primary contact and subject matter expert for specified program policies and procedures
• 5% Coordinates with senior management to define program goals and fiscal objectives
• 5% Identifies opportunities for program improvements and makes recommendations to the appropriate entities
• 10% Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit:

Preferred
H.S. Diploma

Required Experience:
-A minimum of 6 months experience in an office setting providing administrative support and/or customer service.
-Proficient with Microsoft Office (Outlook, Word, Excel and PowerPoint).
-Ability to work cooperatively to coordinate multiple projects and demonstrate independent decision-making.
-Excellent interpersonal, verbal, and written communication skills. Courteous, responsive, and service-oriented.
-Ability to transition effectively between tasks to maximize efficient use of time.
-Outstanding organizational skills.

Preferred Experience:
-One year of experience providing administrative support in an office setting.
-Knowledge of HIPAA requirements, ability to maintain confidentiality and use discretion.
-Knowledge of medical terminology and abbreviations.

Monday - Friday

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Ongoing/Renewable

Minimum $20.00 HOURLY
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at ().

SMPH University Staff Benefits flyer: ().

This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience, and a document listing contact information for three (3) references, including your current/most recent supervisor. References will not be contacted without prior notice.

Kirsten Gragg

608-265-3357
Relay Access (WTRS): 7-1-1. See for further information.

Medical Program Assistant(HS009)

A53-MEDICAL SCHOOL/OB-GYN/OB-GYN

University Staff-Ongoing

297296-CP