Job Title Executive Assistant I

Division: Professional Products Division

Location: 10 Hudson Yards, New York, NY

Reports To: CDMO, PPD and SVP, Finance

Who We Are:

For more than a century, L'Oreal has devoted its energy, innovation, and scientific excellence solely to one business: Beauty. Our goal is to offer each and every person around the world the best of beautyin terms of quality, efficacy, safety, sincerity and responsibility to satisfy all beauty needs and desires in their infinite diversity.

At L'Oreal Professional Products, our mission is to support hairdressers and develop the hair industry sustainably, and lead the digital transformation of our industry with a customer-centric approach. Our brands portfolio includes L'Oreal Professionnel, Kerastase, Redken, Matrix, and Pureology.

What You Will Learn:

This position is responsible for providing executive level administrative support for the Chief Digital Marketing Officer and Senior Vice President of Finance of the Professional Products Division. Responsibilities include heavy day to day and long-term calendar management, presentation and meeting preparation, organize offsites for teams, coordination of all travel arrangements, preparation of expense reports, and execution of additional projects assigned by the CDMO or SVP. Coordinates visits from executives of L'Oreal global headquarters and subsidiaries. Serves as main point of contact for the CDMO and Finance from an informational and administrative perspective. Drafts and edits communications/major announcements. Submits, requests, and compiles information for key meetings and corporate requirements. Create and manage purchase orders for the team. Organize catering and logistics around in-office meetings with visitors for both sales and marketing teams. Serve as general admin support for the office team. Additional responsibilities include management of floor space, necessary maintenance, and office supplies.

What We Are Looking For:

Required Qualifications:

• Prior administrative experience in a corporate environment
• Must be looking for a long-term administrative assistant position
• Positivity and resourcefulness are key
• Must possess a high degree of professionalism & ability to handle highly confidential information
• Must possess extremely strong organizational and interpersonal skills with the ability to deal with people at all levels, both internally and externally, as well as varied cultural backgrounds and creative personalities
• Requires strong writing and oral communication skills
• Ability to maintain organization while effectively managing multiple tasks and competing priorities
• Ability to use judgment and discretion and complete tasks with limited or no direction
• Highly proficient in the use of Microsoft Office (Word, Excel, and PowerPoint) and Outlook
• Adaptable and able to learn new systems quickly and efficiently
• Must be a proactive and forward thinker who has creative problem-solving skills
• Possess ability to work in a team environment across multiple functions
• Stock product and supply closets, filing, minor lifting under 10 lbs.

Preferred Qualifications:

• Bachelor's degree is strongly preferred
• Language skills is a plus (French or Spanish)

As an integral part of our culture at L'Oreal, wellness is at our core. We not only offer a generous Benefits Package(Medical, Dental, Vision, 401K), we also offer flexible time off, work from home days, and a pension plan! Additionally, you will have access to company perks such as Makeup, Skincare, and Fragrance! Employees receive a stipend for L'Oreal products as well as VIP Access to L'Oreal's Internal Shop for Discounted Products, and other perks such as Monthly Mobile Allowance, discounted gym memberships, and ERGs.

Additional Benefits Information As Follows:

Salary Range: $67,700 - $94,800 (The actual compensation will depend on a variety of job-related factors which may include geographic location, work experience, education, and skill level)

• Competitive Benefit Package (Medical, Dental, Vision, 401K, Pension Plan)
• Hybrid Work Policy (3 Days in Office, 2 Days Work from Home)
• Flexible Time Off (Paid Company Holidays, Paid Vacation, Vacation Buy Program, Volunteer Time, Summer Fridays & More!)
• Access to Company Perks (VIP Access to L'Oreal's Internal Shop for Discounted Products, Monthly Mobile Allowance)
• Learning & Development Opportunities (Unlimited Access to E-learnings, Lunch & Learn Sessions, Mentorship Programs, & More!)
• Employee Resource Groups (Think Tanks and Innovation Squads)
• Access to Mental Health & Wellness Programs

Don't meet every single requirement? At L'Oreal, we are dedicated to building a diverse, inclusive, and innovative workplace. If you're excited about this role but your past experience doesn't align perfectly with the qualifications listed in the job description, we encourage you to apply anyways! You may just be the right candidate for this or other roles!

We are an Equal Opportunity Employer and take pride in a diverse environment. We would love to find out more about you as a candidate and do not discriminate in recruitment, hiring, training, promotion, or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.

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