POSITION OBJECTIVE

Working under general direction, the Construction Manager 1 manages moderate size capital construction projects that support the goals and objectives of the Construction Department and the mission of the Case Western Reserve University. In collaboration with the Director of Construction and appropriate University departments, define and manage the project scope, budget, schedule, and administer the contract documents prepared by design professionals. Projects primarily involve a scope which focuses on electrical, mechanical, HVAC, plumbing, telecommunications, fire prevention, and security systems. Of equal importance are architectural details, finishes, furniture, fixture, and equipment installation.

Specific objectives include determining project delivery methods, creating initial project budgets, developing Requests for Proposal (RFPs), reviewing design and construction documents developed by consultants, and coordinating communication with internal constituencies, consultants, and vendors. Facilitates collaboration between various university departments including Planning & Design, Business & Finance, Facilities Services, Sustainability, Campus Services, Environmental Health & Safety, and academic/administrative departments along with outside consultants to ensure efficient project development in support of overall campus master plan initiatives. Serves as the project lead for numerous projects from the end of design development to the completion of construction, and in direct support of the project during all other phases, including planning and early design, until fully commissioned and occupied.

ESSENTIAL FUNCTIONS

1. Administer multiple moderate size construction projects each ranging in size from $25,000 to $5 million. Also, to the extent assigned, may assist in the planning and design of such projects. Develop preliminary and final schedules, milestones, and budgets in collaboration with university departments and the Director of Construction. Solicit the assistance of appropriate cost estimators or contractors, to determine appropriate budgets for projects. Provide recommendations and assist in the selection of the design professional(s), communicate project scope, design intent and budget, negotiate fees, oversee the design, assure appropriate review of the design by appropriate university departments, assure the development of appropriate bidding documents, and manage the bidding process. Coordinate contract execution with the Director and the Business and Finance Department. Provide constructability review and solutions to questions posed by the design professionals. Maintain project records; monitor the project schedule, budget, and cash flow. If discrepancies arise, determine their legitimacy and whether alternative less expensive measures exist, discuss with appropriate design professional on the project, notify the Director with potential corrective measures. For projects designed by others, review drawings and specifications prepared by architects and engineers to become familiar with the project and to assure compliance with university standards. With a $3.7-billion, 9-million-square-foot physical plant, and a capital and renovation program that presently exceeds $100 million annually, the incumbent will lead numerous projects and initiatives simultaneously. (30%)
2. Facilitate pre-bid presentations, walk-throughs, and planning meetings as part of the 2-person Campus Planning and Facilities Management project team with the CWRU Design Manager and in conjunction with customer needs in coordination with the design professionals and all prospective bidders. Answer contractor questions, or seek answers to questions with appropriate individuals, and communicate these answers in writing. Seek competitive pricing and price reasonableness for all services. Receive and evaluate bids in conjunction with the Director. Coordinate contract execution with the Director and the Business and Finance Department. Communicate status of project award to bidders as appropriate. On occasion, identify, specify, bid, develop and issue purchase orders for all materials, labor, and services to be directly purchased by the Construction Department. Coordinate the delivery of these items with the project schedule and the contractor(s) working on the project. Ensure that the project requirements (applicable local, state, and federal codes as well as other constraints imposed by funding agencies) are met. Participate in early project document review alongside other related departments prior to and during construction as required to ensure compliance with university standards and safety requirements. Responsible for providing written progress and status reports, both financial and operational, to management. Administer the terms and conditions of all design, construction, and other related project contractual agreements. Communicate and coordinate all legal issues with the Director and when required the CWRU legal counsel. (30%)
3. Oversee the construction process for moderate multiple projects to confirm compliance with contract documents, university requirements, construction schedules, and a safe work site. Coordinate activities with adjacent areas and organizations, and to minimize disruptions to university operations. Regularly inspect each construction site on campus (frequency ranges from twice per week to several times a day depending on project's complexity, schedule, amount of coordination for shutdowns and level of problems) to assess contractor's compliance with contract documents, workplace safety, adherence to project schedules, quality of the work, and to understand and resolve problems. Verify the existence of a written, and when required site specific, contractor safety program. Coordinate with the university's Environmental Health & Safety department and with appropriate outside agencies to coordinate preconstruction surveys or respond when unforeseen hazardous materials are discovered. As the university's representative, participate in project job meetings with contractors and design professionals to monitor progress of the work, coordinate resolutions to problems that arise, and maintain records of all meetings. Ensure that all problems and significant project events are recorded and that written resolutions are communicated appropriately. Issue written and verbal communication to all appropriate parties (both internal and external) on critical project matters. As changes to the work become necessary including changes in scope, schedule, or budget, identify impacts and communicate all relevant information to CPFM leadership, end users, Facilities Services, affected departments and individuals, and members of the design and construction teams. Coordinate utility shutdowns and other construction project disruptions of university services with Facilities Services and appropriate departments. This will require research and communication within the campus community to anticipate user needs and planned disruptions of ongoing operations. Determine which projects require a commissioning agent and, when hired, communicate and coordinate system testing, follow-up on deficiencies, and ensure corrections are made. Observe the building system tests or specific tests on component elements. Arrange for the participation of other campus staff as appropriate including Facilities Services personnel, facility managers, and end users. Accompany architects, engineers and any review agencies including insurance, local government officials and inspectors during construction site inspections. Work with the project team and contractor to resolve any issues. Review and approve all applications for payment and invoices while ensuring charges to the university are fair and reasonable. Ensure all work billed has been completed including verification that materials have been delivered to the university and installed as part of the project. Verify all lien releases and any other required supporting documents have been received. Manage procurement including project requisitions. Verify receipt of services by professionals and goods procured on behalf of the university and the project. For material purchases verify shipping, receipt and inventory of material and equipment. Facilitate a smooth transition from design to construction to final occupancy. Coordinate the transfer of all closeout documentation (including but not limited to, warranties, shop drawings, submittals, and as-built drawings) to appropriate departments. Verify that the university has received all deliverables identified in the contract. Ensure that during the project and at completion user department(s), including Facilities Services, Environmental Health & Safety, ITS, and Campus Services departments are familiar with the work so that they can use and maintain the equipment. Should post-construction problems arise, identify issues, and discuss appropriate corrective measures with the design professional and contractor(s). Consistently report issues with cost or time implications to the Director. (30%)
4. Teamwork: Provide direction setting to enhance services to the campus community and support existing operations and critical facilities. To that end, participate in meetings as required with facility managers, planning committees, directors, deans, VPs of the various schools, departments, and programs. Assist Facilities Services and Campus Services departments with projects that are jointly managed. Assist the university and all other departmental groups in other work efforts to support the university mission. (10%)

NONESSENTIAL FUNCTIONS

Perform other duties as assigned. (<1%)

CONTACTS

Department: Daily contact with the AVP/Director, Assistant Director, and Design/Construction Managers.

University: Daily contact with facilities managers within each college/school, and with the Facilities Services staff. Contact with academic faculty and administrative staff as required by each project.

External: Daily contact with architects, engineers, third-party construction managers, and consultants. Periodic contact with government officials representing the city and county, including planning boards. Irregular contact with University Circle Inc. and University Circle institutions.

Students: Irregular contact with students as needed for specific project planning.

SUPERVISORY RESPONSIBILITY

No direct supervision of staff employees.

QUALIFICATIONS

Experience: 3 years of experience in architecture, engineering, construction, design management, or construction management required. Experience working in an AAU, R-1 research-intensive university and/or medical facility desired.

Education: Master's degree in architecture, engineering, business, planning, or other facilities-related field of study desired. Additional coursework in urban design and planning, facility planning and programming, contract law, interior design, or engineering desired.

REQUIRED SKILLS

1. Commitment to diversity and serving the needs of a diverse community.
2. Experience with all aspects of construction management including cost estimating, construction document preparation, pre-construction, cost and schedule maintenance, and construction administration.
3. Knowledgeable in various construction delivery methods and contracting terms Design-Bid-Build, Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price, program management, design-build, stipulated lump sum, guaranteed maximum price, and phased, fast-track delivery. Also familiar with the construction practices of each method.
4. Proven track record of leading multiple, critical high-profile projects. Ability to set priorities and manage multiple projects/deadlines.
5. Strong financial acumen, budgeting, and decision-making skills. A powerful intellect, broad vision, sound judgment, and common sense.
6. Conceptual thinker who is attentive to details.
7. Well-developed customer service acumen. Superb awareness, social and diplomatic skills to be effective in a complex organization.
8. Effective communicator with excellent written and oral communication skills.
9. Ability to collaborate and build strong project teams.
10. Ability to interact with engineers and architects (at a very technical level) regarding campus infrastructure, as well as design and construction of the various building types associated with a research university.
11. Ability to read drawings and to explain content of drawings to others who are not experienced in the use of building plans and documentation. Exceptional proficiency in preparing, presenting, and defending briefs, point papers, and decision memorandums.
12. Knowledge of accounting, construction accounting, budgeting, cash flow, and projections.
13. Proficient in Microsoft Office Suite, critical path-method scheduling, and project management software.
14. Knowledge of relevant local, state, federal laws/regulations including applicable building and fire codes.
15. Knowledge of building systems and operations including, but not limited to HVAC, building controls, electrical, plumbing, fire prevention, security, and communication systems.
16. Strategic planning and analytical and business analysis; able to proactively review cost, schedule, and quality consideration and make decisions to provide the best value to the university. Proactive solution-oriented thinking to address technical problems.
17. Ability to meet consistent attendance.

WORKING CONDITIONS

Travel as required to investigate methods, materials, and equipment for future use or to expedite jobs. Must be physically capable of performing frequent inspections of all areas of campus and construction sites. This position requires frequent standing and walking, as well as some bending, crouching, and climbing. Incumbent must be willing to work extended hours when needed.

In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.

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Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

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