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The Department of Planning and Landscape Architecture (DPLA) seeks an energetic and dynamic professional to join our Administrative Team as an Administrative Specialist. In this position, the Administrative Specialist is responsible for a variety of professional level work across a variety of administrative service areas including payroll, human resources, procurement, onboarding, special event management, reimbursement, financial tasks and other general departmental support with impact across the institution in support of the department and departmental goals.
Responsibilities: Responsible for a variety of professional level work across a variety of administrative service areas including budget, finance, procurement, and human resources with impact across the institution in support of unit or institutional goals.- 35% Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
- 25% Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
- 5% Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
- 10% Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems
- 5% Serves on committees and attends meetings, representing the interests of the unit or program
- 20% Prepares, organizes, disseminates, and processes payroll and benefit resources, communications, and materials for one or more work units through various mediums under general supervision
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit:
Preferred
Bachelor's Degree
Required:
- Minimum one year of administrative experience
- Ability to understand and operate in a complex organizational environment, including the ability to respond professionally and nimbly to changing circumstances
- Ability to handle multiple tasks/responsibilities and to independently organize and coordinate diverse activities effectively
- Ability to exercise independent judgment and set own priorities to meet the demands of the position
- Excellent interpersonal and human relationship skills
- Excellent verbal and written communication skills, with an attention to detail always, including the ability to communicate thoughtfully and professionally with stakeholders both within and outside the Department
- Excellent proficiency in Microsoft Office 365 and electronic calendar management
Preferred:
- Professional experience supporting complex projects, administrative and research efforts
Full Time: 100%
It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.
Ongoing/Renewable
Salary:Minimum $42,600 ANNUAL (12 months)
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays and paid time off; competitive insurances and saving accounts; and retirement benefits.
The Department of Planning and Landscape Architecture's administrative team is small but mighty. The team is led by the department administrator and, in addition to the administrative specialist, consists of two student program managers. Team members work both collaboratively and independently to serve departmental staff, faculty and students. Our office is located in Music Hall, which is a great central location for lunch on State Street or at the Memorial Terrace!
The Department of Planning and Landscape Architecture (DPLA) is a dynamic network of scholars and stakeholders working to advance healthy, prosperous, equitable, and sustainable built and natural environments in the tradition of the Wisconsin Idea and from the local to global scale. DPLA's scholarship and educational activities will advance sustainable and livable communities, cities, and regions that are vibrant, thriving, and resilient. This is accomplished through integrative teaching, research, and public engagement that seeks solutions to serve human needs and protect the integrity of natural environments. The department, based upon the disciplines of landscape architecture and urban and regional planning, provides opportunities to explore interdisciplinary research, design, planning, and policy analysis at local, regional, and global scales.
The College of Letters and Sciences (L&S) provides a liberal arts education that is both broad and deep through excellent, empathetic teaching. L&S is proud of the intellectual virtues that are hallmarks of L&S faculty, students, and staff. These include honesty, fair-mindedness, humility, and perseverance. L&S elevates one worthy ideal above all others: the ability and desire to learn over one's lifetime. College is a remarkable period of learning and self-discovery. Giving L&S students the love of learning and the foundation upon which to build will ensure a lifetime of intellectual joy and success.
The University of Wisconsin-Madison has a strong reputation as a research university and for producing research that improves people's lives. The University consistently ranks among the top 6 institutions in national research expenditures. In 2015, the University received a community engagement award from the Carnegie Foundation for its commitment to deeply engaging with local, regional, national, and global communities. It is a land-grant institution with an enrollment of about 43,000 students. Madison (pop. 243,000) is the state capital and combines the culture of a large urban area with the comfort of a small city. See .
To apply for this position, please click on the "Apply Now" button.
To apply for this position you will need to upload a cover letter, resume and contact information for at least three professional references, including your current supervisor. References will not be contacted without advance notice.
Your cover letter should address your qualifications as they pertain to the qualifications listed above.
Majiedah Pasha
Relay Access (WTRS): 7-1-1. See for further information.
Administrative Specialist(AD006)
Department(s):A48-COL OF LETTERS & SCIENCE/PLANNING & LANDSCAPE ARCH
Employment Class:Academic Staff-Renewable
Job Number:287115-AS
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the .
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/