JOB SUMMARY

Manages the Concur System which is for expense reimbursement and travel. Manages the AppZen expense review software. Manages the Company Credit Card Travel and P-CARD programs. Reconciles all employee's cards to expense reports. Main point of contact for employees while traveling if they incur and issues. Works with Internal Audit on all reported infractions. Reports all non-exempt employee hours to the team - vacation, sick, personal, regular and overtime hours. Reports back-office safety hours monthly. Backup Administrator on Bank Accounts as well as primary Wire Payment Approver. International Billing for intercompany expense transactions. Supports team members in the Internal and External audits. Back-Office time keeper for non-exempt employee's backup for all Irving office. Coordinator for Breakroom and all catering functions for Irving Corporate office. Back-up Administrator on other departmental software. Trainer for the company on the Concur system and Global Card access including preparing training material.

Essential Functions

Essential Function

System Administrator - Concur, Works (BOA), BOA, Time Keeper, AppZen, Global Access

Trainer - Expense Reimbursement, Travel, Credit Card, Global Access, Timekeeper

Required Standard Reports for management as well as adhoc as requested.

Coordinator for Breakroom and Office Catering functions as requested from the Controller.

Prepare and maintain training material as the system administrator. Including training the users

Reconcile the P-CARD and Expense Reports to the Corporate Cards as well as suspend as needed.

Schedule Guest/interview bookings on Concur

Main Contact with Direct Travel

Order Flowers and Food as needed for employee life events

Consolidate the international travel cards and bill for intercompany activity

Required for All Jobs

• Performs other duties as assigned
• Complies with all policies and standards
• Fire Warden for the Back-Office in Irving
• Sufficient in Excel, Word and other Microsoft Products
• Good communicator verbal as well as written

QUALIFICATIONS

Education

Education Level	Education Details	Req/Pref
Associates Degree		Required
Bachelors Degree		Preferred

Work Experience

Experience	Experience Details	Required/Preferred
7-9 years	Corporate office work environment; direct exposure to travel and corporate card programs	Preferred
4-6 years	Corporate office work environment	Required
1-3 years	Office Work Experience	Required

Knowledge, Skills and Abilities

Sufficient in Excel, Word and other Microsoft Products

Travel Software aptitude

Banking Software aptitude with corporate card programs and payment processing

Licenses and Certifications

Licenses/Certifications	Licenses/Certification Details	Time Frame	Required/Preferred
N/A

PHYSICAL DEMANDS/WORKING CONDITIONS

Physical Demands Category: Corporate Office environment.

Physical Demands

A thorough completion of this section is needed for compliance with legal standards such as the Americans with Disabilities Act. The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Physical Demand	N/A	Rarely	Occasionally	Frequently	Constantly	Weight
Stationary Position					X
Move/Traverse			X
Stationary Position/Seated					X
Transport/Lifting			X
Transport/Carrying			X
Exerting Force/Pushing			X
Exerting Force/Pulling			X
Ascend/Descend	X
Balancing	X
Position Self/Stooping		X
Position Self/Kneeling		X
Position Self/Crouching		X
Position Self/Crawling		X
Reaching				X
Handling				X
Grasping				X
Feeling				X
Communicate/Talking					X
Communicate/Hearing					X
Repetitive Motions					X
Coordination		X

Travel Requirements

Estimated Amount	Brief Description
10%	Run local errands for catering, celebrations and office supplies
1%	Rarely travel to location to perform training, as needed

Mental Demands

Working Condition	N/A	Rarely	Occasionally	Frequently	Constantly

Matheson is an Equal Opportunity Employer that complies with the laws and regulations set forth under EEOC.. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. EOE AA M/F/VET/Disability