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UW Clinical Trials Institute is a partnership between the University of Wisconsin School of Medicine and Public Health (SMPH) and UW Health. It supports clinical research professionals, investigators, and participants to advance discovery and research in the prevention, detection, and treatment of disease to help improve the health of individuals, families, and communities across Wisconsin and beyond. Our exceptionally talented workforce provides care, support, and provide information to clinical trials participants; resources, training, and guidance to research professionals; and opportunities for industry partners to advance groundbreaking medical research.
Supporting the mission and vision of the UW CTI, the Clinical Trials Research Portfolio Manager will manage clinical trials study activation across the UW Health and UW-Madison enterprise. Serving as the key contact for sponsors and investigators, they will actively manage the study activation process from intake for new clinical trials. They will correspond with sponsors to obtain trial information and required documents to initiate study activation and ensure that the process proceeds efficiently and will provide problem-solving as needed. They will successfully manage the start-up timelines for new studies including IRB approval, budget development and contract execution according to defined processes and timelines. They will work with clinical trials senior leadership on prioritization and identification of potential study challenges. They will provide assistance in developing study specific recruitment strategies and identifying any barriers to enrollment and will work to successfully hand off study to coordinators when ready for enrollment.
The Portfolio Manager will serve as a content expert resource to PIs, study coordinators and other research staff with regard to study-specific protocol requirements and problem solving related to clinical, logistical, financial, and regulatory issues. They will maintain strong collaborative relationships with ancillary services, UW Health Nursing and operational staff in the clinics and hospitals in which we work. They will lead study planning meetings and facilitate connections with ancillary services and resources in order to assess study feasibility, assist in ancillary budget development, and drive processes toward study implementation.
- 30% Creates a project plan, monitors progress and performance against the project plan, and identifies, resolves, or escalates risks and issues
- 20% Manages the activities of outside contractors to ensure they are integrated into the project and that the organization receives satisfactory standards of service
- 15% Facilitates the estimation of project costs, resources, and time required to complete the assigned phase of a project and monitors activities, negotiates for resources, and assigns tasks to ensure these targets are met. Follows established change control processes if targets can no longer be met
- 5% Prepares regular reports to communicate the status of the project within and beyond the project team
- 10% Sets priorities, allocates tasks, and collaborates with project staff to meet project targets and milestones
- 15% Establishes and maintains strong, collaborative working relationships with clinical partners including all ancillary services, CRU, PRC, UW Health Nursing and all UW Health clinic and hospital staff.
- 5% Supports initiatives within the UW CTI, as assigned.
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: http://diversity.wisc.edu">Diversity and Inclusion
Preferred
Bachelor's Degree
Required
- Minimum 7 years experience in clinical trials operations may include regulatory, coordination, project management or budget/contract negotiation.
- Knowledge of industry appropriate regulations
- Previous experience working with Contract Research Organizations and Study Sponsors
- Some travel to sites will be required (must have reliable transportation).
- Previous experience with OnCore, eBinders, Electronic Health Records (preferably Epic, and IRB applications)
Preferred
- Bachelor's Degree
- Clinical Trials Certification, CCRC, CCRA or CCRP
Required
Drivers License - Valid
Travel is required. Must provide a valid driver's license. Employees may use their own transportation or receive approval for University Car Fleet usage. Employment is conditional pending the results of a Pre-hire Driver Authorization Check.
Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Ongoing/Renewable
Salary:Minimum $77,450 ANNUAL (12 months)
Depending on Qualifications
The starting salary for the position is $77,450 but is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).
https://uwmadison.app.box.com/s/r50myohfvfd15bqltljn0g4laubuz7t0
This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.
The selected applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.
The incumbent is expected to possess excellent time management skills, the ability to work independently or collaboratively, manage multiple projects despite interruptions, while closely tracking details and looking for ways to improve processes, excellent communication skills and the ability to interface with multiple parties with competing interests, and demonstrated ability to work in multi-disciplinary teams.
To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.
Contact:Rochelle Rannow
rochelle.rannow@wisc.edu
608-265-5996
Relay Access (WTRS): 7-1-1. See http://www.wisconsinrelay.com/">RELAY_SERVICE for further information.
Project Manager II(AD016)
Department(s):A53-MEDICAL SCHOOL/CLINICAL RESEARCH
Employment Class:Academic Staff-Renewable
Job Number:292733-AS
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/">https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The https://jobs.wisc.edu/asr">Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.