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Staff Accountant
Milwaukee, WI
Job Description
POSITION SUMMARY: Staff accountant will be part of the finance team and will assist with processing Accounts Receivables, Accounts Payables, Payroll, Bank Reconciliations, Grant Accounting, and Month-End and Year-End Close.
POSITION-SPECIFIC COMPETENCIES/ESSENTIAL FUNCTIONS/DUTIES & RESPONSIBILITIES
Accounts Receivables
• Perform daily financial transactions including verifying, classifying, computing, posting and recording accounts receivables including daily patient payments, grants and other receivables. • Reconcile the accounts receivables ledger for accuracy of aging receivables and to ensure that payments received are process and properly posted. • Assist in the collection of outstanding accounts receivables as necessary. • Research any discrepancies by checking bills, invoices, sales receipts and bank deposit records.
Accounts Payables
• The Staff Accountant position functions as a backup to the accounts payable position in the following capacity: o Maintain accounts payables invoices including data entry of transactions and verifying supportive documentation for approval to process checks for disbursements. o Maintain accounts payable files and vendor database and assist in the preparation of Form 1099 of vendors. o Reconcile vendor ledger accounts for accuracy of aging accounts payable and to ensure accurate payments. o Processing purchase orders, receipts of goods, and managing of inventory items received in central supplies. • Assist the A/P Specialist in ensuring that all invoices submitted for payment are recorded accurately for the period of time, and coded to the proper grant, department, purpose, and the division/function.
Payroll
• The Staff Accountant position functions as a backup to the payroll specialist position in the following capacity: o Assist in the processing of payroll transactions and general ledger general entries. • The Staff Accountant position holds the following as a main part of their regular position: o Provide departmental payroll reports and departmental coding of FTE’s, percentage of grant funding’s, and requested payroll reporting.
Reconciliation of Accounts
• Prepare and maintain bank reconciliations for various bank accounts, as assigned. • Prepare reconciliation of balance sheet accounts, as assigned. • Assist in preparing financial statements and conducting efficient account auditing procedures by reviewing general ledger accounts and related journal entries. • Participate in month-end closing, and additional assignments for monthly financial reporting.
Grant Accounting
• Assist in tracking and recording all grant activity including revenues, expenses, accounts receivables and deferred revenue on grant reports. • Assist Senior Accountant in creating financial statements in the accounting software for each grant including reconciliation of the revenue and expenses. • Assist Senior Accountant in preparing grant budgets for discussion and presentation to the organization’s management. • Assist Senior Accountant on any other duties related to the grants as assigned.
Month-End/Financial Statements
• Assist with data input of all accounting entries for the fiscal period. • Assist in preparation of corporate financial statements consisting of the following: corporate assets, liabilities, and fund balances; comparative budget to actual revenue and balance sheets which reflect expenditure statements, as well as reconciliation and reporting of bad debt write-offs, for the fiscal period.
Year-End
• Assist in the preparatory work for each financial audit. All other duties as assigned.
POSITION REQUIREMENTS • Education: Bachelor’s Degree in Accounting or Associate Degree in Accounting in addition to equivalent work experience.
• Experience: Preferred at least 3+ years of accounting experience of accounts receivable, accounts payables, payroll and account reconciliations.
•Expertise: Must have advanced proficiency in Microsoft Excel, and other Microsoft Programs. Proficient and working knowledge of accounting software packages and payroll reporting. Provide analytical and problem-solving skills.
• Language: Comprehend and use basic language either written or spoken to communicate information and ideals.
• Hours of Work: May vary based on Organizational need.
• Travel: May vary based on Organizational need.
Milwaukee Health Services, Inc. is an equal opportunity employer.
Milwaukee Health Services, Inc. does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, or veteran status.
POSITION-SPECIFIC COMPETENCIES/ESSENTIAL FUNCTIONS/DUTIES & RESPONSIBILITIES
Accounts Receivables
• Perform daily financial transactions including verifying, classifying, computing, posting and recording accounts receivables including daily patient payments, grants and other receivables. • Reconcile the accounts receivables ledger for accuracy of aging receivables and to ensure that payments received are process and properly posted. • Assist in the collection of outstanding accounts receivables as necessary. • Research any discrepancies by checking bills, invoices, sales receipts and bank deposit records.
Accounts Payables
• The Staff Accountant position functions as a backup to the accounts payable position in the following capacity: o Maintain accounts payables invoices including data entry of transactions and verifying supportive documentation for approval to process checks for disbursements. o Maintain accounts payable files and vendor database and assist in the preparation of Form 1099 of vendors. o Reconcile vendor ledger accounts for accuracy of aging accounts payable and to ensure accurate payments. o Processing purchase orders, receipts of goods, and managing of inventory items received in central supplies. • Assist the A/P Specialist in ensuring that all invoices submitted for payment are recorded accurately for the period of time, and coded to the proper grant, department, purpose, and the division/function.
Payroll
• The Staff Accountant position functions as a backup to the payroll specialist position in the following capacity: o Assist in the processing of payroll transactions and general ledger general entries. • The Staff Accountant position holds the following as a main part of their regular position: o Provide departmental payroll reports and departmental coding of FTE’s, percentage of grant funding’s, and requested payroll reporting.
Reconciliation of Accounts
• Prepare and maintain bank reconciliations for various bank accounts, as assigned. • Prepare reconciliation of balance sheet accounts, as assigned. • Assist in preparing financial statements and conducting efficient account auditing procedures by reviewing general ledger accounts and related journal entries. • Participate in month-end closing, and additional assignments for monthly financial reporting.
Grant Accounting
• Assist in tracking and recording all grant activity including revenues, expenses, accounts receivables and deferred revenue on grant reports. • Assist Senior Accountant in creating financial statements in the accounting software for each grant including reconciliation of the revenue and expenses. • Assist Senior Accountant in preparing grant budgets for discussion and presentation to the organization’s management. • Assist Senior Accountant on any other duties related to the grants as assigned.
Month-End/Financial Statements
• Assist with data input of all accounting entries for the fiscal period. • Assist in preparation of corporate financial statements consisting of the following: corporate assets, liabilities, and fund balances; comparative budget to actual revenue and balance sheets which reflect expenditure statements, as well as reconciliation and reporting of bad debt write-offs, for the fiscal period.
Year-End
• Assist in the preparatory work for each financial audit. All other duties as assigned.
POSITION REQUIREMENTS • Education: Bachelor’s Degree in Accounting or Associate Degree in Accounting in addition to equivalent work experience.
• Experience: Preferred at least 3+ years of accounting experience of accounts receivable, accounts payables, payroll and account reconciliations.
•Expertise: Must have advanced proficiency in Microsoft Excel, and other Microsoft Programs. Proficient and working knowledge of accounting software packages and payroll reporting. Provide analytical and problem-solving skills.
• Language: Comprehend and use basic language either written or spoken to communicate information and ideals.
• Hours of Work: May vary based on Organizational need.
• Travel: May vary based on Organizational need.
Milwaukee Health Services, Inc. is an equal opportunity employer.
Milwaukee Health Services, Inc. does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, or veteran status.
Job Summary
Company
Employment Term and Type
Regular, Full Time
Salary and Benefits
$50,000-$70,000
Required Education
Associate Degree
Required Experience
3+ years
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