Grants Financial Administrator II - RACE (Hybrid Possible)
Philadelphia, PA 
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Posted 4 days ago
Job Description

Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.

Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.

Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnetreg;-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.

Jeffersonrsquo;s mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.

  • OUR MISSION: We improve lives.
  • OUR VISION: Reimagining health, education and discovery to create unparalleled value
  • OUR VALUES: Put People First, Be Bold amp; Think Differently and Do the Right Thing

As an employer, Jeffersonmaintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jeffersonrsquo;s clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

The position of Research Administration Center of Excellence (RACE) Grants Administrator II will be responsible for working with assigned departments as well as their RACE Manager and/or Associate Director for post-award research activities while delivering excellent customer service. The position will perform support functions for TJU Principal Investigators (PIs), ensuring that PIs have accurate and timely information to make decisions. The Grants Admin. II will be provided an individualized opportunity to further their career path while receiving exposure to and training in more complex aspects of research administration. Portfolio assignments will be determined based on their experience, job level, and portfolio complexity (grant type/sponsors/PIs). Individuals within this role will communicate extensively and directly with faculty regarding their grant finances, progress reports, day-to-day needs, etc. The RACE Grants Administrator II will take on an increasingly complex research portfolio.

Research is a vital component of the TJUrsquo;s mission, and support of research administration is a key component of success for RACE. The Grants Administrator II positions within RACE are mid-level research administration staff positions requiring the incumbent to ensure proper stewardship of grants financial management. The Grants Administrator II is a full-time position that will strive to meet the research needs of Principal Investigators in basic, applied, or clinical research. The Grants Administrator II will report to the Manager, Post Award, and/or the Associate Director within the assigned team. The Grants Admin. II models and fosters behavior that establishes a culture that values the staff/faculty partnership and is consistent with the values, goals, and objectives of the enterprise/department to create an atmosphere of trust, cooperation, accountability, empowerment, and dedication to the research mission of the enterprise.

ESSENTIAL FUNCTIONS:

% Effort

Responsibility

90%

PI Post-Award Support

  1. Examines awards for suitability of terms and conditions and reviews budgets with PI; coordinates establishment of project accounts for the grant and sub-awards (as applicable)
  2. Working with the RACE Manager and/or Associate Director, administers grant by monitoring award and sub-awards for compliance, analyzing monthly financial reports, communicating with PI regarding financial progress and coordinating activities at the end of the budget period
  3. Maintains accounting records for all awards within their assigned portfolio
  4. Reconciles all assigned accounts against the General Ledger on a monthly basis
  5. Coordinates personnel and purchasing activities with the PI and applicable TJU offices; review and act as signatory (if designated by the PI) for budget summaries, budget adjustment forms, JVs, Travel Authorizations and Reimbursements, Invoices, Check Requests, Expense Reimbursements and Purchase Requisitions as necessary
  6. Ensures payroll distribution is correct for faculty, graduate students, fellows and support staff on a bi-weekly basis and processes changes as needed
  7. Meets with PIs at least monthly to provide updates on the financial status of their accounts
  8. Acts as a liaison between PIs and ORA/SPAO to communicate and resolve any issues that arise concerning expenditures
  9. Assists PIs with effort reports to ensure accuracy and timely submission
  10. Assists PIs with budget development for progress reports
  11. Assists with submission of progress reports, program reviews and other activities related to the grant
  12. Working with ORA as appropriate, assists with providing just in time information or other agency requests such as budget revisions, compliance issues, etc.

10%

Other Responsibilities

  1. Serves as a resource to department staff and faculty to ensure compliance with policy
  2. Attends regular meetings, training sessions, and professional development workshops/seminars to keep current on policies and procedures relevant to position responsibilities, as requested and approved by the RACE Associate Director(s) (supervisor) or Director, Post-Award (RACE).
EDUCATIONAL/TRAINING REQUIREMENTS:Associatersquo;s degree in General Studies, Business, Finance or Healthcare Administration, or related field required. Bachelorrsquo;s degree preferred.EXPERIENCE REQUIREMENTS:
  • 2 + years experience in research administration-related work.
  • Computer skills in a PC/Windows environment including MS Word, Excel, and PowerPoint, demonstrated by application materials and previous experience.
  • Excellent written communication skills and attention to detail as demonstrated by application materials.

As an employer, the Jefferson Enterprise maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.

 

Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
2+ years
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