Director's Assistant/ Events Coordinator (Administrative Assistant IV), Systems
Ithaca, NY 
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Posted 1 month ago
Job Description

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

Effective immediately, all new Cornell hires, regardless of work location, must be fully vaccinated with an FDA- or WHO- authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption by January 18, 2022, or before their start date if after January 18.

Cornell University's College of Engineering, the preeminent engineering school in the Ivy League, has a rich history of experimentation, innovation, and leadership. Consisting of almost 3,000 undergraduate students, 1,700 graduate students, and over 200 faculty members, Cornell Engineering is recognized as a global leader in the discovery of new knowledge and the creation of transforming inventions. Cornell Engineering students and faculty members possess an independent spirit that allows for the development of innovative interdisciplinary research, the creation of exciting new programs, and the education of students who will better the future.

The Assistant to the Director of the Systems Engineering program will provide a full range of high-level administrative and program support. Coordinate and oversee Department events, including Ezra's Round Table Seminar Series, student recruiting events, orientation and graduation. Supervise program student workers including hiring, training, daily task assignments and time card approval.

Other responsibilities include:

  • Coordinating faculty searches and providing administrative support for search committee.
  • Arranging department events, meetings, conferences, and recruiting events on and off-campus.
  • Coordinating academic reviews and promotion reviews.
  • Compiling data for department reports; collect data, statistics, and/or other materials as necessary for various reporting requirements.
  • Managing all aspects of the distance learning student proctoring process and Systems seminar course support.
  • Processing all purchase order requests, reimbursements and procurement card transactions.
  • Managing the Directors' calendars and proactively manage events and deadlines.

*Hybrid work arrangements are permitted, allowing both time in the office and work from home within a commutable distance.

Required Qualifications:

  • Associate's degree and 2-4 years of experience in business administration; or equivalent combination of education and experience at the executive administrative level.
  • Demonstrated experience in supervising staff in the delivery of excellent customer service to diverse constituencies.
  • Excellent communication (written and oral), planning, organizational, interpersonal, and customer service skills required.
  • Proven ability to work independently under pressure, take initiative, and work effectively in a fastpaced environment.
  • Must possess a strong work ethic and be able to balance conflicting priorities and make decisions based on approaching deadlines.
  • Excellent judgment in dealing with wide variety of issues, often of a sensitive, confidential and complex nature.
  • Demonstrated ability to anticipate and diplomatically resolve issues.
  • Excellent computer skills, proficient using Microsoft Office (Word, Excel, PowerPoint), in addition to FileMaker and calendar management

Preferred Qualifications:

Bachelor's Degree and additional executive level administrative experience, or equivalent combination; relevant work experience in an academic setting.

Visa sponsorship and relocation assistance are not available with this position.

University Job Title:

Administrative Asst IV

Job Family:

Administration

Level:

D

Pay Rate Type:

Hourly

Company:

Endowed

Contact Name:

Teather Maricle

Number of Openings:

1

Job Titles and Pay Ranges:

To learn more about Cornell's non-union staff job titles and pay ranges, see . The final rate of pay for the successful candidate will be determined considering the following criteria:

  • Prior relevant work or industry experience.

  • Education level to the extent education is relevant to the position.

  • Unique applicable skills.

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Online Submission Guidelines:

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit on the HR website.

Employment Assistance:

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Department of Inclusion and Workforce Diversity at voice (607) 255-3976, fax (607) 255-7481, or email at.

For general questions about the position or the application process, please contact the Recruiter listed in the job posting.

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday - Friday between the hours of 8:30 a.m. - 4:30 p.m. to use a dedicated workstation to complete an online application.

Notice to Applicants:

Please read the required Notice to Applicants statement by . This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

2021-08-24-07:00
EEO Statement: Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

 

Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Associate Degree
Required Experience
2 to 4 years
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