HR Coordinator
Bloomington, MN 
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Job Description

PURPOSE: This position provides high-level administrative support to the HR leadership team and embodies the culture of Mall of America.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Assist team members with HR/MOA questions.
  • Plans and coordinates all administrative activities for the HR leadership team.
  • Full reception duties. Including check-in, reschedules and coordination of appointments.
  • Tracks all new hires processes including new team member orientation.
  • Handles day to day correspondence for the office including rejection e-mails, adverse decision letters, and positive drug test letters.
  • Answers questions from applicants by phone, in person, or by e-mail in a professional and courteous manner.
  • Ensures new hire paperwork and identification is compliant.
  • Ensures completion of offer packets and new employee guidebooks in a timely manner
  • Accepts appropriate documentation to complete section 2 of the eI-9 form and boards all new hires in the applicant tracking system.
  • Responsible for processing changes in HRIS system such as but not limited to terminations, transfers, pay changes.
  • Responsible for the organization of electronic file scanning by creating, scanning and maintaining all MOA team member documents.
  • Submit HR invoices in Nexus for payment.
  • Replenishes supplies from stockroom on an as needed basis.
  • Reset passwords for employee self-service website and assist employees with using the site.
  • Manage and track referral programs.
  • Maintain job description spreadsheet and job description electronic filing.
  • Manage MetroPass program by entering team member deductions, submit lost requests and distribute temporary and replacement passes.
  • Manage and track tuition reimbursement program.
  • Order flowers for funerals and team members who are ill.
  • Complete internal and external employment verifications.
  • Creates presentation decks using PowerPoint as assigned
  • Complete adhoc projects as assigned.
  • Check system benefit enrollments and complete reminder calls for new hires, rehires, ACA for Mall of America (and AD right now).
  • Complete auditing of benefit billing reports for medical, dental, vision and life insurance.
  • Perform other duties and projects as assigned.
  • Regular, reliable and consistent attendance.

PREFERRED SKILLS, KNOWLEDGE AND ABILITIES:

  • High School Diploma or equivalent.
  • 3+ years' previous experience in an administrative or HR position.
  • Strong organizational skills, must be accurate and detailed oriented.
  • Ability to work in a fast-paced environment.
  • Strong knowledge of Microsoft Office, primarily Outlook, Word, Excel and PowerPoint.
  • Proficient in HRIS operating system (ADP, Workday, UKG).
  • Excellent interpersonal, communication and multi-tasking skills.
  • Ability to adhere to and meet deadlines.
  • Strong interpersonal (verbal and written) communication skills.
  • Excellent team player and provide positive guest experience.
  • Ability to work with sensitive information and maintain confidentiality.
  • Ability to speak effectively in one-on-one and group situations.

PHYSICAL JOB REQUIREMENTS:

  • Sitting-Frequently
  • Stand and move-Occasionally
  • Perform repetitive motion (using keyboard)-Frequently
  • Kneel and bend-Infrequently
  • Reach at or above shoulder level-Infrequently
  • Reach at or below shoulder level-Infrequently
  • Lifting/carry up to 10 pounds-Infrequently
  • Lift/Carry up to 30 pounds-Infrequently
  • Stoop/Squat-Infrequently
  • Handle larger items such as boxes or packages-Infrequently

*Mall of America® is an EEO employer: women, minorities, the disabled and veterans are encouraged to apply.

 

Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
3+ years
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