Accounting Specialist
Fitchburg, WI 
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Posted 9 days ago
Job Description
PRIMARY FUNCTION:
The primary function of this position is accounts receivable, collections, and assisting the Controller with month-end closing, daily accounting and miscellaneous projects.

SPECIFIC DUTIES/ACCOUNTABILITIES: 
  • Completes daily sales invoicing, including SPS.
  • Posts daily cash receipts to accounts receivable & customer accounts.
  • Sends monthly statements to customers.
  • Contacts customers that are past due to ensure prompt payment of invoices.
  • Receives chargeback faxes and answers any requests from financial institution.
  • Notifies shipping department of past due accounts that must have orders held.
  • Codes all freight bills and bill of ladings to ensure correct costs are allocated to correct GL accounts.
  • Posts RA’s for any returns that require refunds – process credit card refunds and forward open account credits to proper individuals.
  • Prepares documents for international letters of credit.
  • Runs credit checks on potential new customers to determine credit worthiness.
  • Assists in the preparation of accurate and complete financial statements in accordance with GAAP.
  • Assists in the completion of month-end processing – bank reconciliation, royalty calculations, sales incentive plans, etc.
  • Assists with trial balances and GL maintenance.
  • Assists with maintenance of trial balance accounts – line of credit, inventory, prepaids, accruals, etc.
  • Assists with state tax reporting – sales tax, use tax, reseller’s exemption certificates – calculations, filings, compliance, ERP adjustments, and maintenance.
  • Assists with the preparation of annual audits and yearly corporate tax preparations.
  • Performs general front-desk duties, including welcoming incoming customers, answering phones and processing customer pick up orders.
  • Performs other duties as required or requested.

ESSENTIAL QUALIFICATIONS:
  • Bachelor’s degree in Accounting.
  • 5+ years’ general accounting experience.
  • 2+ years’ collection experience.
  • Professional communication skills, written and verbal.
  • Proficient with Microsoft Office products, especially excel.
  • Highly organized and detail oriented.
  • Must be able to deal with a fast-paced environment.
  • Able to maintain high level of confidentiality when handling sensitive company data.

 

Job Summary
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
2 to 10 years
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