Accounts Payable/Accounts Receivable/Supplies Coordinator
Darlington, WI US
Posted 13 days ago
Job Description
Accounts Payable/Accounts Receivable/Supplies Coordinator - Job Description

  • Minimum of High School Diploma; 2 or 4 year college degree in Accounting preferred.
  • Fluently read and write English and follow verbal and written job duties and schedules.
  • Proficient in use of Microsoft Word, Excel, Outlook and the Internet.
  • Accounts Payable / Accounts Receivable / General Accounting Experience Preferred.
Job Objectives:
The primary purpose of this job is to plan, organize, develop, and direct the overall operation of the AP/AR/Supplies Coordinator position in accordance with current applicable federal, state, county, and facility regulations, policies and procedures and as may be directed by the administrator; including the performance of in-house financial functions such as accounts payable, accounts receivable, balancing the petty cash account and receipting payments.
Essential functions of the AP / AR / Supplies Coordinator Position to be completed with or without an accommodation:
  • Maintain front reception desk and greet general public.
  • Receipt and post all payments.
  • Prepare deposits and balance to ECS billing system.
  • Resident trust account maintained and balanced.
  • ECS admissions/discharges/payer sources updated daily.
  • Monthly reconciliation of bank statements.
  • Monthly submissions of claims to Medicare/Medicaid/Insurance.
  • Retrieve and post all electronic and paper remits.
  • Prepare and mail self-pay bills.
  • Processing accounts payable in ACS and maintain files.
  • Verify benefits and eligibility from insurance companies.
  • Prepare reports for monthly board meetings.
  • Purchase and stock all nursing supplies and maintain records.
  • Coordinate product returns.
  • Yearly inventory of nursing supplies.
  • Order & Maintain records for Med B supplies.
  • Place orders as needed for nursing and office supplies utilizing the computer when possible.
  • Spend budgeted supply money in accord with the budget and stays within budgeted amounts.
  • Stock all assigned areas with supplies on a daily basis; tracking and maintaining inventory controls.
  • Maintain inventory of nursing supplies, equipment and other inventories as directed, to insure necessary supplies are ordered on a timely basis.
  • Oversee Medicare Part B billing process.
  • Discharges: Close out resident trust fund account, and remit with notice to responsible party; and notify Social Security.
  • Attend seminars and conferences as appropriate to job duties.
  • Assist residents and their families with financial questions and concerns.
  • Assist Finance Director to prepare financial reports for state and federal governments.
Other Assigned Responsibilities/Requirements:
  • Demonstrate willingness and ability to accept and adapt to change.
  • Participate in continuing education programs as directed.
  • Possess strong organizational and communication skills to work effectively with vendors, staff and management.
  • Resolve problems quickly and effectively, and determine appropriate courses of action while considering the department’s work priorities.
  • Display a high degree of emotional maturity while keeping difficult situations in proper perspective.


Contact Information
Please contact Peggy Rolli, Administrator, for additional information at 608-776-4210 X103 or
Job Summary
Start Date
Employment Term and Type
Regular, Full Time
Hours per Week
Salary and Benefits
$15.00 - $17.00 per hour
Full Lafayette County benefits package to include WI State Health Insurance, WI Retirement, Preventative Dental and Life Insurance with a generous paid time off policy. Various AFLAC policies, vision, restorative dental and flexible spending (medical and dependent care) policies may be purchased with payroll deduction.
Required Education
High School or Equivalent
Required Experience
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