Accounts Receivable Specialist

Essential Duties and Responsibilities:

1. Invoicing

• Verify shipping documentation and process customer invoices in

ERP system

• Determine method of invoicing required by customer and process accordingly:

   • U.S. Mail, Email, Fax, EDI

   • Enter invoices into Government required payment portals

   • Enter invoices into other EDI systems as required by the customer

   • Prepare summary invoices as required by the customer

• Process AR adjustments/Credit Memos
• Reconcile and process First Look sales orders

1. Cash Receipts-Check/ACH/NSG

• Pull AR invoices, referenced on remittances, from the open invoice file
• Fill out AR cash receipt form
• Record cash receipts in ERP system daily

1. Collections

• Maintain records of collection efforts for past due AR invoices
• Work with Customer Service department to resolve discrepancies in payments

1. Other

• Filing
• Commercial customer credit reference checks
• Backup to vendor set up
• Assist in quarterly Oracle patch testing
• Assist in annual audit
• Special projects as directed

Supervisor Responsibilities: No

Qualifications- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   

• Must be computer literate and have a working knowledge of Microsoft Windows, word-processing and spreadsheet software.

• Must possess good analytical skills
• Must be accurate, organized and detail oriented
• Must be able to prioritize and meet goals and deadlines
• Must be able to work and communicate in a diverse team environment
• Handle multiple tasks, keep records current, excellent planning skills
• Two years equivalent experience preferred

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Sitting for long periods of time
• Bending, stooping and kneeling

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 

• Light to moderate noise levels
• Moderate to low light levels

All job offers from IBVI are contingent on candidate’s ability to pass a drug screen and background check.

IBVI is committed to maximizing employment opportunities for the blind and visually impaired. Blind and visually impaired individuals will be given hiring priority. We are required to fill certain positions with legally blind individuals. 

Full Time Non-Union Compensation and Benefits: Vacation time, discretionary bonus, health insurance, dental, FSA, life and disability insurance and a 403B retirement plan with a generous company match. 

IBVI is a leading manufacturer, supplier and distributor of industrial office supplies, office furniture, customized kitting and promotional products.  We are looking for amazing people to join our team! Committed to workplace accessibility, we are dedicated to employing a diverse workforce. 

Reasonable accommodations may be made to enable individuals with disabilities to perform the job described.

Industries for the Blind and Visually Impaired is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.