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Accounting Specialist
Fitchburg, WI
Job Description
PRIMARY FUNCTION:
The primary function of this position is accounts receivable, collections, and assisting the Controller with month-end closing, daily accounting and miscellaneous projects.
SPECIFIC DUTIES/ACCOUNTABILITIES:
ESSENTIAL QUALIFICATIONS:
The primary function of this position is accounts receivable, collections, and assisting the Controller with month-end closing, daily accounting and miscellaneous projects.
SPECIFIC DUTIES/ACCOUNTABILITIES:
- Completes daily sales invoicing, including SPS.
- Posts daily cash receipts to accounts receivable & customer accounts.
- Sends monthly statements to customers.
- Contacts customers that are past due to ensure prompt payment of invoices.
- Receives chargeback faxes and answers any requests from financial institution.
- Notifies shipping department of past due accounts that must have orders held.
- Codes all freight bills and bill of ladings to ensure correct costs are allocated to correct GL accounts.
- Posts RA’s for any returns that require refunds – process credit card refunds and forward open account credits to proper individuals.
- Prepares documents for international letters of credit.
- Runs credit checks on potential new customers to determine credit worthiness.
- Assists in the preparation of accurate and complete financial statements in accordance with GAAP.
- Assists in the completion of month-end processing – bank reconciliation, royalty calculations, sales incentive plans, etc.
- Assists with trial balances and GL maintenance.
- Assists with maintenance of trial balance accounts – line of credit, inventory, prepaids, accruals, etc.
- Assists with state tax reporting – sales tax, use tax, reseller’s exemption certificates – calculations, filings, compliance, ERP adjustments, and maintenance.
- Assists with the preparation of annual audits and yearly corporate tax preparations.
- Performs general front-desk duties, including welcoming incoming customers, answering phones and processing customer pick up orders.
- Performs other duties as required or requested.
ESSENTIAL QUALIFICATIONS:
- Bachelor’s degree in Accounting.
- 5+ years’ general accounting experience.
- 2+ years’ collection experience.
- Professional communication skills, written and verbal.
- Proficient with Microsoft Office products, especially excel.
- Highly organized and detail oriented.
- Must be able to deal with a fast-paced environment.
- Able to maintain high level of confidentiality when handling sensitive company data.
Job Summary
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
2 to 10 years
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