Part-time Senior Administrative Coordinator

Madison, WI

Posted 13 days ago

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Job Description

Part-time Senior Administrative Coordinator

Current Madison College employees must apply to the internal career site by logging into Workday

Job Posting Date:
April 17, 2024

Application Deadline:

Salary Information:
$24.21 - $29.66

Department:
Student Access & Success

Job Description:

Madison College seeks a Part-time Senior Administrative Coordinator to play a vital role in supporting the Associate Vice President of Student Access and Success. In this role you will provide advanced administrative support, focusing on managing operations, hiring, and assigning processes, purchasing & budgeting, as well as nurturing relationships with internal and external stakeholders within the Division of Student Affairs.

As the primary point of contact for the Associate Vice President, the Part-time Senior Administrative Coordinator offers support by coordinating resources and referrals to college and community-based programs and services. This role also involves handling student concerns and complaints and making initial triage decisions on issues brought by faculty, staff, or students.

The Part-time Senior Administrative Coordinator ensures the office's efficiency and integrity by staying current on college and academic policies and procedures, planning, and executing short and long-term projects, and addressing day-to-day challenges. This position reports directly to the Associate Vice President of Student Access and Success.

This is a part-time, 25-hours-a-week, 52-weeks-per-year position, flexible work schedule Monday - Friday between 8:00 am - 4:30 pm.

Madison College's dedication to promoting equity, inclusion, and diversity is reflected in our Mission, Vision, and Values. We believe every member of our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Hiring a diverse workforce that mirrors our student population is more than just a commitment at Madison College-it is the foundation of what we strive to do. Come be part of our great team!

This position will be open until filled, with a first consideration date of May 1st, 2024, at 11:59 pm. After this date, the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible.

Required documents (2)

Resume
Cover Letter

*Failure to include this document by the first consideration date will RESULT IN THE DISQUALIFICATION OF YOUR APPLICATION.

Essential Responsibilities:

Leads operational activities such as: responding to inquiries or complaints made to the unit by phone, email, or in-person; assisting in planning, prioritizing, coordinating, and administering projects and processes assigned by the Associate Vice President; ordering and distributing supplies; and identifying and leading collaborative process improvement activities.
Coordinates and schedules unit-wide training, meetings, and other events, as well as manages the calendar of the AVP. Provides support in planning, coordinating, and booking travel for training, professional development, and other opportunities for the AVP, as well as assisting in developing agendas, reports, presentations, white papers, etc.
Provides primary budget support in the development, modification, and administration of complex general fund and grant budgets. Analyzes and prepares budget allocations and cost estimates for projects within SAS. Makes needed adjustments due to continuous changes and reconciles information to ensure accurate financial records. Makes recommendations to the AVP for budget planning and coordinates department-related purchasing processes.
Assists in the administration, implementation, and execution of onboarding and offboarding processes for student and casual employees. Organizes welcome packets and activities for new team members to ensure that all members feel welcomed upon joining the team from the AVP. Assists in the communication to staff of start dates and the reporting location and personnel.
Coordinates Student Access and Success, and cross-functional event logistics to include in-person and virtual events for technical needs, and facility planning, and acts as the point-person for all event partners. Oversees registration processes and marketing logistics to enhance the experience.
Maintains a commitment to the college's mission, vision, and values.
Other duties as defined by department, college, or officials.

Knowledge, Skills & Abilities:

Skill in communicating effectively, both orally and in writing, ensuring correct grammar, spelling, punctuation, and modern English usage.
Demonstrated skill in communications and human relations with populations of diverse socioeconomic and cultural backgrounds and persons with disabilities.
Knowledge of relevant college policies, procedures, and departments. Ability to learn and retain new information, systems, and processes.
Knowledge of and ability to learn and use advanced features of software, such as Microsoft Office, PeopleSoft Student Administration System, Navigate Student Success Platform, CRM, Workday and Cognos.
Demonstrated ability to prioritize competing demands and make decisions under pressure. Strong organizational skills, precision, and keen attention to detail. Ability to be flexible and adapt to a fast-paced office environment with a commitment to professional development.
Ability to work independently, use critical thinking and analysis to proactively solve problems and improve processes.
Ability to collaborate within a team, coordinate work with team members, review the work of others, and maintain appropriate quality and production standards to meet unit goals. Respond promptly and thoroughly to requests from students, staff, faculty, administrators, and community members.

Minimum Requirements:

Associate degree or equivalent working experience. *Experience used as an equivalent of an educational requirement is in addition to any experience required by the position.
Three (3) years of work experience directly related to the skills required for successfully performing the duties of this position.

Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

If you are experiencing application issues, please contact us at the Talent Acquisition email or HR hotline (608) 246-6900.

To ensure that emails from us regarding your application do not go to your spam folder, please add the domain as a safe sender in your email.

Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at (608) 246-6210 or (800) 322-6282 Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Compliance Coordinator, 1701 Wright Street, Madison, WI 53704 (608) 246.5221

To apply, visit

About Us
Welcome! Thank you for visiting our career site, where Madison College is committed to matching talent to opportunity. We are known for our real-world, smart approach to learning - offering students innovative, high-tech career pathways and college transfer opportunities with more than 150 programs to choose from. Madison College is a great place to work and has been for over 100 years, serving more than 33,000 students in 12 south-central Wisconsin counties. The College offers generous salaries, benefits, and an inspiring work environment. Employees enjoy a culture dedicated to lifelong learning, wellness and inclusiveness.

Take some time and look around - once you've have a chance to explore our current opportunities, apply to the ones you feel best suit your interests, background and experiences. Thereafter, you can keep track of your application status and watch for new opportunities that might be of interest to you.

Along with our competitive wages, check out the benefits that we offer:
Learn More about Madison College:

As part of the application process, finalists will undergo a background check including criminal history, educational verification, and references. Criminal history will not automatically disqualify you from employment. All cases are considered on an individual basis, and the offense will be compared to the position for which you are applying.

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Job Summary

Company

Madison Area Technical College

Start Date

As soon as possible

Employment Term and Type

Regular, Part Time

Required Education

Associate Degree

Required Experience

3 years