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Administrative Assistant
Wauwatosa, WI
Job Description
MARS Solutions Group is seeking a dynamic Administratrative Assistant to join our client's team. Our client, a leading financial services firm, provides an array of financial solutions, spanning wealth management, asset management, investment banking, and private equity.
- Provides administrative secretarial support for the division. May provide backup support for other Administrative Assistants. Administrative Support (60-80%):
- General typing skills require incumbent to type letters, reports, and memos from handwritten notes, Dictaphone or from dictation. Incumbent is responsible for setting up the document into the correct format, correcting any spelling or grammatical errors. May produce slides for presentations, upon request. Must maintain confidentiality when performing these tasks. Composes short memos and simple correspondence upon request.
- Answers routine inquiries and researches information as appropriate within established limits. Compiles data assembles materials, researches defined and readily available information.
- Schedules meetings for small groups. This requires coordinating various schedules, room accommodations and equipment requests.
- General office skills involve making single copies or involved copying projects requiring two-sided, multiple page projects.
- Incumbent is required to file, answer phones, indicating caller and subject. Answers routine questions requiring knowledge of business function. Sorts mail each day and delivers to appropriate person. Sends/receives fax mail, as appropriate.
- Receives guests/visitors in a professional manner. -Performs other duties, as requested. May assist in special projects.
- Incumbent will fill-in where necessary for phone coverage, vacations or illness.
Office/Division Administration (20-40%):
- May be required to type transaction work notifying Human Resources of any name/address/phone changes.
- Maintains attendance records for the division, recording vacation days, sick days and compensatory time. Distributes pay statements.
- Updates manuals for division. Maintains general and confidential files for department. -Contacts Building Services for problems with lighting, heating/cooling, bathroom problems, furniture, etc.
- Maintains tickler file of important dates/meetings in which to report to Aas who report to department heads. Initiates disbursement requests.
- Registers division members for seminars.
About MARS Solutions Group: MARS Solutions Group is an IT staffing firm with access to a wide variety of jobs at various clients across the country. We operate with the consultant's best interests in mind and align them with roles that match their skills, aspirations, and interests. MARS values our relationships with consultants. Therefore, we will stay in touch throughout the contract to ensure the job is going well and that the role meets their career development needs.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
Open
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